ITS JPO Publications Checklist

Don’t Let Your Report Get Delayed on the Publications Highway

Follow these 5 steps, and your documents will be on the fast lane to publication.

  • Make sure to attribute all images. A leading reason reports are held up in the legal department is because images or charts have no photo credit.
  • Use the right template. The ITS JPO has an approved template.
  • Make the report 508 compliant. It’s the law. We can’t post your report unless everybody is able to read it.
  • Check your e-mail. We send out regular notes to program managers regarding edits to each report. If you have not heard anything lately, please e-mail Craig Battle or call (202) 366-0768.
  • Follow the checklist. The publications checklist should address all potential problems.

Please don’t let your contract expire before completing these steps.

ITS JPO Publications Checklist

Guidelines for reports produced or funded by the ITS JPO

  • Have you received your Publication Number? If so, have you placed it on your document where indicated (cover page, page three and back cover)? If you have not received a Publication Number, please contact our publication manager (202)366-0768
  • Do you plan to list more than one USDOT agency on the report? If so, please list the names of the agencies on the inside cover of the report. USDOT graphic standards only allow the USDOT signature and ONE modal administration to be listed in the lower right corner of the report cover. If two or more agencies are included they must be listed on the inside cover of the report.
  • Have you had your publication professionally proofread for typographical and grammatical errors as well as for accuracy?
  • Have you filled in all the blanks on the Technical Report Document page (page 3)? Please leave empty spaces blank by removing the template language that was there.
  • Is your report title more than 225 characters? If so, please shorten it. The publications database can only accommodate titles with fewer than 226 characters.
  • Does every picture, graph, chart, or other artwork in the publication have the name of the source of that work and the date? All charts and tables need to have the data source and the date cited.
  • Are you submitting this document as a 508-compliant PDF? We only accept 508-compliant PDF documents.
  • Did you make sure there are no corporate logos, signatures, or other branding images in the report? Only federal government images can be on a US DOT report.
  • Is your publication formatted to fit the template posted on the ITS JPO website?

Contact

To learn more about the guidelines, contact:

Mike Pina
mike.pina@dot.gov

1200 New Jersey Avenue, SE • Washington, DC 20590 • 800.853.1351 • E-mail OST-R

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